Document Retention Policy:

Purpose:
The American Chiropractic Neurology Board of Directors has adopted the Document Retention Policy based on regulatory requirements, in which documents must be available upon demand and good business practice. All documents that are received by the ACNB or generated within the ACNB are to be retained according to the schedule outlined within this policy.

Applicability:
Documents under this policy include all written text, facsimiles, e-mails, notes and instant messaging.

Retention Schedule:
The following document retention schedule has been adopted.
Retain indefinitely

1. Audit reports and financial statements
2. Canceled checks for taxes, capital purchases, important contacts
3. Capital stock and bond records
4. Cash books
5. Contracts and leases in force
6. Copyrights, patents, trademark registrations
7. Corporation charter, minute books and bylaws
8. Correspondence on legal and tax matters
9. Deeds, mortgages, easements and other property records
10. General ledgers and journals
11. Insurance records
12. Property appraisals
13. Tax returns and work papers, including records to support carrybacks and carryovers
14. Litigation related documents
15. Certificant Registry Documents

Retain 10 years

1. Unsuccessful candidate applications and results for examination or specialty examination

Retain 7-8 years

1. Other canceled checks
2. Vouchers for payments to venders, employees, etc.
3. Inventories
4. Payroll records, including time sheets
5. Expense reports
6. Payables and receivables ledgers
7. Expired contracts and leases
8. Purchase orders
9. Invoices and other sales records
10. Plant cost ledgers

Retain 6 years

1. Monthly trial balances
2. Employee withholdings tax statements or Contractor 1099s
3. Employee disability benefits records

Retain 3 years

1. Personnel files on terminated employees or volunteers
2. Bank Reconciliations
3. Petty Cash Vouchers
4. Expired insurance policies with no residual values

Retain 2 years

1. General correspondence
2. Requisitions

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