CAGEN
Examination Policies:
All examination materials, including draft materials, electronic forms, reports, answer sheets, and data analysis files are retained in a secure, double-locked, temperature controlled environment and inventoried in great detail for legal defensibility purposes. Validation materials, including the production of job analysis data, content specifications, examination blueprints, and source documents are retained, inventoried, and controlled with limited access in a secure, well-ventilated environment. Personnel of the board, identified board members, and the consultant will have access to the assessment instruments and associated data. Documentation logs are kept outlining who is accessing which materials on specified dates and times.
All assessment instruments have control numbers for quality control purposes. Any assessment instruments deemed unusable are shredded prior to disposal. Control numbers on the disposed instruments are considered invalid for future use. All assessment instruments are reviewed for accuracy and any discrepancies by at least two individuals, including the consultant, prior to use. Electronic forms are backed up routinely for security purposes. Access to electronic data is limited to only a select group of individuals that are directly involved with the assessment process.
Different levels of access to electronic data are based on criteria of need. Assessment results are retained in electronic fashion indefinitely with back-up copies. Printed results are maintained for 7 years. Aggregate data of assessment results produced for documentation are maintained for the life of the document.
The assessment instruments and the validity data are kept on a master hard drive that is maintained in a safety deposit box in the vault of the Board’s bank. The Public Member and the President have safety deposit keys.